Bulk Mail

Bulk mail refers to large quantities of mail prepared for mailing at a reduced postage rate set forth by the United States Postal Service (USPS). The term "Bulk mail" means commercial First-Class Mail and advertising mail, otherwise known as "Standard mail" by the USPS. USPS uses the terms "Bulk" and "Presorted" interchangeably.

Some things MUST be mailed as First-Class Mail (or Priority Mail), including (but not limited to):

  • Handwritten or typewritten material
  • Accounting mail (i.e., bills, statements of account, invoices, etc.)
  • Personal correspondence, personalized business correspondence (Any mail addressed to a specific person)
  • All materials that are sealed or otherwise closed against inspection.

Bulk mail cannot contain personal/confidential information. Items that contain personal information must be sent First Class.  The following are examples of what is considered Bulk mail:

  • Advertising
  • Bulletins
  • Catalogs
  • Circulars
  • Flyers
  • Newsletters
  • Printed materials

Procedure:

  • Bulk mail requires 200 or more pieces of the same thing in your Bulk mailing.
  • Bulk mail MUST be in envelopes with the permit number printed on them and each department is responsible for ordering these pre-printed envelopes. Envelopes can be ordered from the warehouse catalog and by emailing request to the Warehouse: warehouse@avc.edu.
  • All mailing must be in zip code order beginning from smallest to largest. Miscellaneous pieces that do not fit with the rest can go in a separate tray in zip code order.
  • It is imperative that you give a count of how many pieces begin with 935 and place them in numerical order. Anything that is not 935 will need to be counted and can be put in a separate tray in numerical order by zip code.
  • Sorting must be done by the department before being delivered to mailroom. Trays are available in the mailroom.
  • The Bulk Mail Request Form (provided below) MUST be signed by your Department's Dean or VP. The Mailroom cannot accept without signature.
  • Once completed, please provide the mailing tray(s) with this approved form to one of the Mailroom/Duplication Technicians to process your request.

Click here to download: Bulk Mail Request Form (revised 01/16/2020)

Last updated: January 16, 2020